K-12 SCHOOL PD Day - NO CLASSES
"dedicated to the pursuit of excellence"
An upcoming Division event, on Monday, February 1st.
SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS |
File BG
BOARD MEMBER QUALIFICATIONS
Qualifications of School Trustees
"A person is qualified to be nominated for and elected as a trustee of a school board, if the person:
Employees and students of the School Division are precluded from serving on the Board of Trustees. (PSA 22) For nomination, term of office, and commencement of term, See BB.
SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS |
File BGA
BOARD MEMBER AUTHORITY
All powers of the Board of Trustees lie in its action as a group. Therefore, individual Board members exercise their authority over Division affairs only as they vote to take action at a legal meeting of the Board (PSA 35).
An individual Board member shall have power only when the Board, by vote, has delegated authority to that Board member.
SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS |
File BGB
NEW BOARD MEMBER ORIENTATION
Incumbent Trustees and Senior Administration shall help new Trustees become fully informed about the Boards functions, policies, procedures, and issues. Toward that end, a new Board members orientation program shall include the following:
Or
A new Board Member Orientation Session will be conducted by the incumbent Chair of the Board and Senior Administration prior to the Board Organizational Meeting. See BGB-E2.
SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS |
File BGB-E1
NEW BOARD MEMBER INFORMATION PACKAGE
The new Trustee information package will usually contain the following:
SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS |
File BGB-E2
NEW BOARD MEMBER ORIENTATION SESSION
The object of this orientation is to have new Trustees attend the Organizational Meeting with some background information. Listed below is a sample agenda for same.
Division Finance, FRAME system, funding sources, special levy, current capital projects. | |
Others: payroll, Division budget, school budgets and requisition system, purchasing procedures, etc. | |
Trustees indemnities and expense forms (Secretary-Treasurers Department). |
Board member authority (BGA) | |
Professional Development (BGC) | |
Advisory Councils for School Leadership (KGC) | |
Conflict of Interest (BBF) | |
Complaints/Concerns Procedures (KF, KFA-KFC). | |
Board Member Ethics (BGE). |
SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS |
File BGC
BOARD MEMBER PROFESSIONAL DEVELOPMENT OPPORTUNITIES
School Board members are encouraged to keep themselves informed of current educational thought and practice by study, by visiting other school systems, by attendance at educational conferences and conventions and by such other means as may be appropriate.
It is the intention of the Board to have Trustee representation at major national and international conferences such as those conducted by:
A calendar of conferences, conventions, workshops and meetings will be maintained for the information of the Board.
An annual budget comprised of three categories will be established to support Trustee professional development.
In order to control both the investment of time and funds necessary to implement this policy, the Board establishes the following principles and procedures for each Trustees guidance:
Each Trustee will decide which meetings appear to be most promising in terms of producing benefits for the Trustee in relation to his/her responsibility. Each Trustee will be able to register at the meetings of his/her choice without further Board approval.
There will be an annual allocation sufficient to support the attendance of each Trustee at the annual MSBA Convention and the attendance of new Trustees at the School for New Trustees.
There will also be a per Trustee budget allocation to support attendance at major conferences. (Up to two major conferences for 4-year term).
The maximum expenses that can be claimed by a Trustee will be the amount budgeted for each Trustee in each of the three categories. [PSA 56(2)(3)] See also: DLD, BGF
SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS |
File BGD
BOARD MEMBER VISITATION TO CLASSROOMS
The Trustees are welcome to visit the classrooms and schools of the Division.
Board members should make arrangements for visiting classrooms, through the Principals.
A Trustee having visited a school and wishing to make recommendations shall keep such recommendations in confidence, except to bring them to the attention of the Superintendent.
SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS |
File BGE
SCHOOL BOARD MEMBER ETHICS
As a member of my local Board of Trustees I will strive to improve public education and, to that end, I will do the following:
SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS |
File BGF
BOARD MEMBER COMPENSATION AND EXPENSE REIMBURSEMENT
Payment of Annual Indemnity
A school board may, by by-law, provide for the payment of an annual indemnity to the Chair and to each trustee payable in such amount and at such times and under such conditions as provided in the by-law. [PSA 56(1)]
Additional Indemnities
"In addition to the indemnity referred to in subsection (1), each member of a school board may be paid and may accept:
The remuneration or mileage mentioned in clauses (b) or (c) is not payable until an account showing the work or service performed, verified by statutory declaration, has been filed with the Secretary-Treasurer and payment thereof authorized by resolution of the school board.
Reimbursement for Expenses
"A school board may reimburse its trustees, trustees-elect or employees for expenses necessarily incurred while attending conventions or carrying out duties assigned or approved by the school board and at such rates and under such conditions as the school board may determine." [PSA, 56 (2)(3)]
See also: DLD, BGC
SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS |
File BGG
BOARD MEMBER INSURANCE
The Portage la Prairie School Division shall maintain adequate insurance to protect the Division and its Board members against loss resulting from fire, damage to Division property, loss to other property, or general liability while acting on behalf of the Division.
[M.R. 468/88 (43)] See also: EBA
SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS |
File BGH
BOARD MEMBER RESIGNATION
A trustee may resign his/her office by giving written notice of the resignation to the Secretary-Treasurer. The remaining trustees shall take the appropriate steps to fill the vacancy. [PSA 26(1), 39.8]
SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS |
File BGI
BOARD MEMBER REMOVAL FROM OFFICE
A Trustee who:
A Trustee who violates any provisions of the PSA legislation shall vacate his/her seat as of the date declared by the Court of Queens Bench, as per Section 39.7 of the Public Schools Act.
SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS |
File BGJ
UNEXPIRED TERM FULFILMENT
Where a vacancy occurs in the year in which the term of office expires, the School Board may resolve not to fill the vacancy. [PSA 26(2)]
A trustee elected or appointed to fill a vacancy shall hold office only for the unexpired term of the person in whose place he/she has been elected or appointed. [PSA 26(7)] PSA 26(1)]