K-12 Parent-Teacher; NO CLASSES
"dedicated to the pursuit of excellence"
An upcoming Division event, on Friday, April 16th.
SECTION F: FACILITIES DEVELOPMENT |
File FA
FACILITIES DEVELOPMENT GOALS
The Board recognizes that healthy and safe facilities are important functional components of the education process. Facilities developed by the School Division should reinforce the educational programs and meet the needs of students by allowing for a variety of teaching arrangements and techniques.
SECTION F: FACILITIES DEVELOPMENT |
File FAA
FACILITIES DEVELOPMENT PRIORITIZATION PROCESS
In line with the objectives of the Division, the Board will endeavour to provide and maintain functional educational facilities. Staff will annually review and update the Five-Year Capital Projects Plan, and also identify Capital D requirements and expenditures for the Board’s consideration and approval.
SECTION F: FACILITIES DEVELOPMENT |
File FB
FACILITIES PLANNING
The usual procedure for the planning of school facilities by the Portage la Prairie School Division follows the established line of action as listed below.
SECTION F: FACILITIES DEVELOPMENT |
File FBA
FACILITIES PLANNING ADVISORS AND CONSULTANTS
The Board may choose planning advisors and consultants to aid in making decisions regarding new facilities, major renovations, replacements of systems, or dealing with inadequate environmental conditions in schools. Advisors or consultants usually include such persons as architects, engineers, Senior Administrators, Teachers and staff from the school concerned, and may also include members of the local Advisory Council for School Leadership or equivalent.
SECTION F: FACILITIES DEVELOPMENT |
File FBB
ENROLMENT PROJECTIONS
Past and present student enrolments provide important information regarding the utilization of school facilities. Enrolment projections allow for planning and provide substantiating evidence warranting the provision of future facilities. For that purpose, five-year projections are determined annually by the Superintendent with the cooperation of the School Principals.
SECTION F: FACILITIES DEVELOPMENT |
File FC
FACILITIES MAINTENANCE PROGRAM
Under its Capital Support Program, monies are approved and provided by the Public Schools Finance Board to encourage school divisions to perform maintenance that will prolong the life of building components to prevent major capital expenditures in the future. This capital grant (Section D) is spent at the discretion of the School Division on eligible minor capital projects.
SECTION F: FACILITIES DEVELOPMENT |
File FD
EDUCATIONAL SPECIFICATIONS
The development of new facilities or remodeling of existing facilities shall have as its foremost guidelines those considerations which are based on the educational philosophy and the goals and objectives of this Division.
SECTION F: FACILITIES DEVELOPMENT |
File FDA
SELECTION OF ARCHITECT OR EQUIVALENT
The architect or equivalent for the planning of facilities or for renovations to facilities will be chosen by the Board, from a list recommended by the Public Schools Finance Board.
SECTION F: FACILITIES DEVELOPMENT |
File FDB
CONSTRUCTION COST ESTIMATES AND DETERMINATIONS
The Board expects the architect or equivalent to present to the Operations Committee an estimate of the cost of the facilities under consideration.
SECTION F: FACILITIES DEVELOPMENT |
File FE
SITE ACQUISITION PROCEDURE
With community input, the Board will determine the most suitable site for the facility construction or renovation, and inform the Public Schools Finance Board of the decision. (PSA 61, 62)
SECTION F: FACILITIES DEVELOPMENT |
File FEA
CONSTRUCTION CONTRACTS BIDDING/TENDERS AND AWARDS
The final specifications for a project are approved by the Public Schools Finance Board. The offer to tender, based on the specifications, is advertised by the architect or equivalent in the Winnipeg Builders Exchange, the Brandon Builders Exchange and/or other appropriate places. An analysis of the tenders received is prepared by the Division architect or equivalent. The contractor submitting the lowest bid is usually selected by the Board and recommended to the Public Schools Finance Board. If the lowest tender is not selected, the Board must provide a rationale to the Public Schools Finance Board. The Division is then advised of the final support extended to the project, including professional fees and allowances for land and furnishings.
SECTION F: FACILITIES DEVELOPMENT |
File FEB
SUPERVISION OF CONSTRUCTION
It is the responsibility of the architect or equivalent to supervise construction as necessary. The Board expects the Supervisor of Operations to follow construction developments and report to the Board periodically.
SECTION F: FACILITIES DEVELOPMENT |
File FEC
CONSTRUCTION PROJECT AND INSURANCE PROGRAM
The contractor is responsible for obtaining a bid bond, performance bond and liability insurance cover for construction projects. The Division must supply property insurance if facilities renovations are being done. In the case of construction of new facilities, the contractor supplies property insurance until the Board takes possession. (M.R. 468/88-43)
SECTION F: FACILITIES DEVELOPMENT |
File FED
CONSTRUCTION PROJECT RECORDS AND REPORTS
The architect or equivalent shall be responsible for compiling progress reports to enable the Board to collect monies from the Finance Branch of Manitoba Education to meet progress payments to the contractor.
SECTION F: FACILITIES DEVELOPMENT |
File FF
BOARD INSPECTION AND ACCEPTANCE OF NEW FACILITIES
The Boards appointed planning committee shall inspect new facilities with the Supervisor of Operations, the architect or equivalent, and the general contractor for the completed facility. The Board will accept the new facility when satisfied with the work done.
SECTION F: FACILITIES DEVELOPMENT |
File FG
SPECIAL DEDICATIONS AND SCHOOL CEREMONIES
Dedications
The dedication of a school facility is an important matter that deserves thoughtful attention. The Board will establish an orderly process to be followed in each instance. Temporary popularity, political pressure, favoritism, or personal prejudice should not influence the choice of a name.
From time to time the Trustees may choose to recognize outstanding service to the youth of the Portage la Prairie School Division by dedicating or naming an appropriate area (i.e. playground, library, gymnasium, auditorium, etc.) including installing a plaque or tablet in honor of some exceptional individual(s) who have unselfishly given their time and energy in promoting excellence in education.
It is the policy of the Portage la Prairie School Division that the names of existing Division structures will not be changed. Historical preservation and respect for our traditions are a key component in honoring our past. Exceptions may occur in the case of amalgamation or reorganization of the School Division facilities.
A dedication request shall be placed on the respective agenda of the appropriate Board committee meeting for discussion and recommendation.
Ceremonies
If the School Board approves a dedication recommendation, a formal dedication will follow as soon as is practical. The ceremony should encompass a presentation of an official media proclamation and the placement of an appropriate plaque to commemorate the individuals significant contribution to the Portage la Prairie School Division. A certain sensitivity and common sense must be reflected in the timing of any public recognition.
The Board intends to involve the community in the dedication of new or renovated School Division facilities. The Board will attempt to bring together the following groups of people at the dedication ceremony:
governmental authorities (Reeve, Mayor, Manitoba Education officials); | |
architects or equivalents; | |
the contractor; | |
Division personnel; | |
staff and students of the school; | |
Trustees; | |
members of the local Advisory Council for School Leadership or equivalent; | |
parents and community members; | |
local media. |
This list serves as a guideline and is not intended to be restrictive. Banquets, guided tours, guest speakers, or presentations could be incorporated into the dedication program.
School Ceremonies Support
Special school ceremonies such as homecomings, school closings, openings, or significant anniversaries may receive funding (to a maximum of $500) and/or other forms of support as determined by the Board upon request.
SECTION F: FACILITIES DEVELOPMENT |
File FH
TEMPORARY SCHOOL FACILITIES RENTAL
The Board shall acquire the use of such temporary school facilities as it deems necessary until the proper facilities are available. [PSA 72(2)] [PSA 74(1)]
See also: FJ
SECTION F: FACILITIES DEVELOPMENT |
File FI
FACILITIES RENOVATIONS
Major renovations to school facilities come under the same general procedures as the planning for facility construction. (See FB - FG)
The Public Schools Finance Branch will determine if a particular project falls under the heading of major renovation. Major renovations are usually considered to be those that affect several instructional spaces. They consist of projects that involve a combination of structural, mechanical, and instructional factors, and that affect a significant portion of the school building.
SECTION F: FACILITIES DEVELOPMENT |
File FJ
FACILITIES ACQUISITION AND ALTERATIONS
Section 74(1) of the Public Schools Act specifies that…"subject to the regulations, a school board shall not do any of the following without the approval of either the Minister or the Finance Board:
SECTION F: FACILITIES DEVELOPMENT
File FK
ACCESSIBILITY
The Portage la Prairie School Division affirms its commitment to provide all staff, students, and visitors access to its programming and facilities in an inclusive environment. Portage la Prairie School Division strives to eliminate or reduce barriers that impede participation in the learning environment; and improving accessibility to promote the inclusion in our school communities for all persons.
The Portage la Prairie School Division is committed to ensuring equitable access and participation for all people, regardless of their abilities. The Portage la Prairie School Division not only promotes, but expects, the acceptance and understanding of characteristics that are fundamental to the identity of an individual including; ancestry, nationality, ethnic background or origin, religion, age, sex, gender identity, sexual orientation, marital status, source of income, political belief, physical and mental disability, social disadvantages, etc.
Portage la Prairie School Division is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in inclusion. With consideration given to staff and financial resources, the Portage la Prairie School Division is committed to meeting the needs of people who face accessibility barriers by identifying, removing, and preventing these barriers and by meeting requirements of The Accessibility for Manitobans Act (AMA).
Any policies of the Portage la Prairie School Division that are identified and do not respect and promote the principles of dignity, independence, integration and equal opportunity for people with disabilities will be modified or removed.