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PORTAGE LA PRAIRIE SCHOOL DIVISION

MANUAL OF POLICIES AND PROCEDURES

This MANUAL is the property of the PORTAGE LA PRAIRIE SCHOOL DIVISION.   Additions, deletions, or changes are to be made by the person/organization to whom the MANUAL has been assigned, and as directed by the Board of Trustees.

Policies outline the general principles by which the PORTAGE LA PRAIRIE SCHOOL DIVISION is guided in the governance of all aspects of its operation.

The Board of Trustees makes this MANUAL available to all who are affected by its policies.

ACKNOWLEDGEMENT

The PORTAGE LA PRAIRIE SCHOOL DIVISION Board of Trustees wishes to express its appreciation to all those who, by giving their time and thought, have helped in the formulation of policies and procedures for our School Division.

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About Policies, Regulations, and Exhibits

Policies are principles adopted by the Board of Trustees to chart a course of action for the PORTAGE LA PRAIRIE SCHOOL DIVISION.   Policies may include statements of facts, beliefs, goals and objectives, or directives.  They are broad enough to indicate a line of action to be taken by the administration in meeting a number of day-to-day matters; they need to be specific enough to give the administration clear guidance.

Regulations are the detailed directions developed by the administration to put policy into practice.  They tell how, by whom, where, and when things are to be done, that is, what procedures are to be followed.

Exhibits are documents intended to provide additional information and to facilitate the understanding and uniform application of policies and regulations (maps, lists, calendars, forms in use, etc.)

How the manual is organized

The MANUAL organization is based on the classification system developed by the Educational Policies Service of the National School Boards Association.  The system has been simplified and adapted to the local situation, to provide an efficient means of coding, filing, and finding policies, administrative regulations, and exhibits.

There are 12 major sections, each bearing an alphabetical code:

Section A        -           FOUNDATIONS AND BASIC COMMITMENTS

Section B        -           SCHOOL BOARD GOVERNANCE AND OPERATIONS

Section C        -           GENERAL DIVISION/SCHOOL ADMINISTRATION

Section D        -           FISCAL MANAGEMENT

Section E        -           OPERATIONS (PROPERTY AND TRANSPORTATION)

Section F         -           FACILITIES DEVELOPMENT

Section G        -           PERSONNEL

Section H        -           NEGOTIATIONS

Section I          -           INSTRUCTIONAL PROGRAM

Section J         -           STUDENTS

Section K        -           SCHOOL – COMMUNITY RELATIONS

Section L         -           RELATIONS WITH EDUCATION AGENCIES

Each policy heading is based on logical sequence and alphabetical sub coding – For an example, examine the page(s) immediately following the tab for Section A – FOUNDATIONS AND BASIC COMMITMENTS.

 The page(s), which follow the tab for each section, present the policy headings, and serve as a table of contents for each section or “chapter” of this Manual.

 There are two ways to find a policy, regulation, or exhibit in the Manual.

1.    Consider where the policy would be filed among the 12 sections (e.g. student issue, Section J:  STUDENTS).  Turn to the table of contents for that section and glance down the listing until you find the term that most closely fits the topic you are seeking.  Use the code letters to locate the sheet, which will appear in alphabetical order within that section.  Pages of the Manual are alphabetically listed in the upper right-hand corner.

2.    Turn to the Code Finder Index at the end of the Manual.  The Code Finder is an alphabetical index of all policy headings in the Manual.  Look up your topic as in any index, find the alphabetical code, and use the Code to locate the sheet in the Manual.

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