Policy Manual Index
Code (Link) | Title | Revised |
---|---|---|
AA |
School Division Legal Status |
|
AAA |
Boundaries and Wards of School Division |
|
AB | The People and Their School Division | |
ABA | The Name "Portage la Prairie" | |
ABB | The Portage la Prairie School Division Logo | |
AC | Purpose and Mission Statements | |
ACA | Values Statement | |
ACB | School Division Goals and Objectives | |
AD | Non-Discrimination | |
ADA |
Respect for Human Diversity
|
Apr. 2014 |
AE | Code of Conduct | |
AF |
Behavioural Policy |
|
AFA |
Violence Prevention
|
|
AG | Commitment to Accomplishment | |
AGA | Accomplishment Reporting to the Public | |
AH | Supervision and Evaluation | |
AI | Smoke Free Environment | |
AIE |
Indigenous Education AIE-R - Appendix Smudging Permission Form, Information and Location |
Jan. 2020 |
AJ | Drug Free Schools | |
AK | Canadian Flag Protocol |
Part 1: Governance and Operations
Code (Link) | Title | Revised |
---|---|---|
BA | Board Operational Goals and Objectives | |
BAA | School Board Legal Status | |
BAB | School Board Power and Duties | |
BB | School Board Elections | |
BBA | Board Officers | |
BBB | Board Staff Officers | |
BBC |
Board Organizational Meetings
|
|
BBD |
Board Committees
|
|
BBE |
Oath of Office
|
|
BBF |
Board Member - Conflict of Interest |
|
BC | School Board Meetings | Nov. 2017 |
BCA |
Board Meeting Procedures File BCA-E Parliamentary Procedure - At A Glance |
|
BCB | Duties of the Chair of the Board | |
BCC | Duties of the VIce-Chair of the Board | |
BCD | Notifications of Board Meetings | |
BCE | Special and Emergency Board Meetings | |
BCF | Agenda Format | |
BCG | Agenda Preparation and Dissemination | |
BCH | Quorum | |
BCI | Rules of Order | |
BCJ | Parliamentation | |
BCL | Voting Methods | |
BCM | By-Laws | |
BCO | Electronic Use, and Electronic Participation at Board Meetings | |
BD | Public Attendance at Board Meetings | |
BDA |
Procedures for Hearing Delegations |
|
BDD | News Media Services at Board Meetings | |
BDE | School Board Representation on Divisional or Community Organizations or Committees | |
BE |
Policy Development System
|
|
BEA | Policy Adoption | |
BEB | Policy Desemmination | |
BEC | Suspension of Policies | |
BED | Policy Review and Evaluation | |
BEE | Policy Manual Accuracy Check | |
BEF | Procedures for Handling Possibly Controversial Issues | |
BF | School Board Work Sessions and Retreats | |
BFA | Evaluation of School Board Operational Procedures |
Part 2: Board Members
Code (Link) | Title | Revised |
---|---|---|
BG | Board Member Qualifications | |
BGA | Board Member Authority | |
BGB |
New Board Member Orientations |
|
BGC | Board Member Professional Development Opportunities | |
BGD | Board Member Visitation to Classrooms | |
BGE | School Board Member Ethics | |
BGF | Board Member Compensation and Expense Reimbursement | |
BGG | Board Member Insurance | |
BGH | Board Member Resignation | |
BGI | Board Member Removal from Office | |
BGJ | Unexpired Term Fulfilment | |
BGK | Trustee Code of Conduct
|
Code (Link) | Title | Revised |
---|---|---|
CA | Administration Goals | |
CAA | Division/School Administration Objecives | |
CB |
Organizational Chart |
Dec. 2021 |
CC | Superintendent/Secretary-Treasurer | |
CD | Assistant Superintendent of Schools | |
CDA | Recruitment and Appointment of the Superintendent(s) | |
CDB | Superintendent(s) Contract | |
CDC | Superintendent(s) Development Opportunities | |
CDD |
Evaluation of the Superintendent(s) |
May 2013 |
CE | Senior Administration and the Administrative Council | |
CF | Time Schedule - School Division Office | |
CFA | Board Office Staff - Vacation Guideline | |
CG | School Administration | |
CGA | School Administration - Time Allocations | |
CGB | Special Program Administration | |
CH | Development of Administrative Regulations | |
CHA | Board Review of Administrative Regulations |
Code (Link) | Title | Revised |
---|---|---|
DA | Fiscal Management Goals and Priorities | |
DB | Secretary-Treasurer | |
DBA | Secretary-Treasurer Position Summary | |
DBB | Evaluation of the Secretary-Treasurer | |
DC | Annual Operating Budget | |
DCA | Budgeting System | |
DCB | Fiscal Year | |
DCC | Budget Deadlines and Schedules | |
DCD | Divisional Budget Planning Process | |
DCE | School Budgets | |
DD | Provincial Funding | |
DDA | Innovative and Special Grants | |
DDB | Tax and Debt Limitations | |
DDC | Use of Surplus Funds | |
DDD |
Charitable Donations
|
|
DE | Schools Funds Accounting | |
DEA | Fundraising | |
DEB | Canteens | |
DF | Depository of Funds | |
DG | Authorized Signatures | |
DH | Bonded Employees and Officers | |
DI | Inventories | |
DIA | Insurance Management - Property and Transportation | |
DJ | Audits | |
DK |
Purchasing
|
Nov. 2020 |
DKA | Petty Cash Accounts | |
DKB |
Disposal of Surplus/Obsolete Equipment
|
|
DKC | Sales Calls and Demonstrations | |
DL | Payment Procedures | |
DLA | Honorariums | |
DLC | Salary Deductions | |
DLD |
Expense Reimbursements |
|
DLE | Cash in School Buildings | |
DM | School Properties Disposal | |
DN | Electrical Service - Car Heaters | |
DO |
Fee Schedule for Day Cares and Pre-School
|
|
DP |
Special Budget Allocations
|
|
DQ | Provincial Competitions Funding Guidelines |
Part 1: General
Code (Link) | Title | Revised |
---|---|---|
EA | Operational Goals | |
EAA | Operations Objectives | |
EAB | Supervisor of Operations | |
EB |
Workplace Safety and Health
|
|
EBA | Providing for a Safe and Secure Learning Environment | |
EBB |
Wind-Chill Factor - Indoor Recess
|
|
EC |
Accidents to Students and Staff
|
|
ECA |
Incident Report - Employee
|
|
ED | Emergency Situations and Preparedness - Crisis Response Plan | |
EE | Emergency Closing/Evacuation of Schools | |
EEA | School Closure Due to Adverse Weather Conditions/Emergencies | Nov. 2012 |
EF |
Vandalism, Break-Ins and Thefts
|
Part 2: Property
Code (Link) | Title | Revised |
---|---|---|
EI | Buildings/Grounds/Property Management | |
EIA | Buildings/Grounds/Property Security | |
EIB | Building Security - Warning System | |
EID |
Buildings and Grounds Inspections |
|
EIF | The Control of PCB - Containing Equipment | |
EIG |
Fire Drills, Fire Alarms, Fire Escapres/Evacuations
|
|
EIH |
Video Surveillance
|
|
EJA |
School Division Records Management |
|
EJB | Acquisition, Maintenance and Control of Donated Materials and Equipment | |
EK |
Energy Conservation
|
Part 3: Transportation
Code (Link) | Title | Revised |
---|---|---|
EM | Student Transportation Services - Management | |
EN | Traffic and Parking Controls | |
EO |
Student Transportation Services
|
|
EOA | School Bus Operating Regulations - General | |
EOB |
Bus Driver Overtime Exemption and Extra-Curricular Activities Travel
|
|
EOC | Payment in Lieu of Transportation | |
EOD | School Bus Loading and Unloading | |
EOE | Regular Bus Routes - Boundary Limitation | |
EOF | Guidelines for the Transportation of Students Residing Within the City Limits | |
EOG |
Student Extra-Curricular Transportation
|
|
EP |
School Bus Safety Program |
|
EPA | School Bus Maintenance | |
EPB | School Bus Idling Procedures | |
EPC |
Accidents or Emergencies Involving School Buses
|
|
EPD |
Student Conduct on School Buses |
|
EPE | Transportation of Carry-On Items | |
EQ |
Student Transportation in Private Vehicles
|
|
ER | Business and Personnel Transportation Services | |
ES | Disposal of Used School Buses |
Code (Link) | Title | Revised |
---|---|---|
FA | Facilities Development Goals | |
FAA | Facilities Development Prioritization Process | |
FB | Facilities Planning | |
FBA | Facilities Planning Advisors and Consultants | |
FBB | Enrollment Projections | |
FC | Facilities Maintenance Program | |
FD | Educational Specifications | |
FDA | Selection of Architect or Equivalent | |
FDB | Construction of Cost Estimates and Determinations | |
FE | Site Acquisition Procedure | |
FEA | Construction Contracts Bidding/Tenders and Awards | |
FEB | Supervision of Construction | |
FEC | Construction Project and Insurance Program | |
FED | Construction Project Records and Reports | |
FF | Board Inspection and Acceptance of New Facilities | |
FG | Special Dedications and School Ceremonies | |
FH | Temporary School Facilities Rental | |
FI | Facilities Renovations | |
FJ | Facilities Acquisitions and Alterations | |
FK | Accessibility |
Part 1: General
Code (Link) | Title | Revised |
---|---|---|
GA | Personnel Policy Goals | |
GAA | Personnel Policy Objectives | |
GAB | Criminal Record and Child Abuse Registry Checks | |
GB | Equal Opportunity Employment | |
GBA | Staff Dress Code | |
GBB | Staff Participation in Political Activities | |
GBC | Staff and Political Influences | |
GBD | Staff-Student Relations | |
GBE |
Staff Personal Difficulties Assistance
|
|
GBF | Staff Complaints and Grievances | |
GBG | Conflict of Interest - Employees | |
GBH | Employees Discipline - Designated Agents of the Board | |
GBI |
Job Sharing
|
|
GBJ | Workers Working Alone | |
GBK |
Medical Examinations
|
|
GBL |
Blood Borne Infections
|
|
GBM | Personnel Records | |
GBN | Personal Belongings | |
GBO |
Pledge of Confidentiality
|
|
GBP | Employee Service Recognition and Excellence Award | |
GBQ | Bereavement Condolences | |
GH |
Mandatory COVID-19 Testing of Staff & Visitors
|
Part 2: Professional Staff
Code (Link) | Title | Revised |
---|---|---|
GC | Professional Staff Positions | |
GCA | Professional Staff Contracts | |
GCC | Professional Staff Compensation for Expenses | |
GCD | Professional Staff Compensation for Hours Above the Contract Time | |
GCE |
Professional Staff Leaves and Absences
|
|
GCF | Professional Staff Vacations and Holidays | |
GCG |
Transfer of Teaching Staff
|
|
GD |
Professional Staff Recruitment and Hiring
|
|
GDH | Selection Process for the Positions of Principal/Vice-Principal/Supervisor | |
GDI | Professional Staff Probation | |
GDJ | Substitute Teacher Arrangement and Guidelines | |
GDK | Division Professional Development Committee | |
GE | Supervision for Professional Growth | |
GEA | Professional Staff Dismissal/Termination of Employment | |
GEB | Resignation of Professional Staff Members | |
GEC | Retirement of Professional Staff Members | |
GEE | Non-Division Employment by Professional Staff Members | |
GEF | Professional Research and Publishing | |
GEG | Exchange Teachers |
Part 3: Support Staff
Code (Link) | Title | Revised |
---|---|---|
GF | Support Staff Positions | |
GFA | Support Staff Salary Schedules, Working Conditions, and Benefits | |
GFB | Support Staff Compensation for Expenses | |
GFC | Extra-Curricular Activities (Support Staff) | |
GG |
Support Staff Recruiting and Hiring
|
|
GGA | Placement Procedures for Educational Assistants | |
GGB | Support Staff Probation | |
GGC | Support Staff Seniority | |
GGD | Support Staff Assignments and Transfers | |
GGF |
Supervision and Evaluation of Support Staff |
|
GGG | Support Staff Termination of Employment | |
GGH | Resignation of Support Staff Members | |
GGI | Retirement of Support Staff Members | |
GGK | Non-Division Employment by Support Staff Members |
Code (Link) | Title | Revised |
---|---|---|
IA | Instructional Goals | |
IB | Academic Freedom | |
IC | School Year and Calendar | |
ICA | School Day | |
ICB | Adjusted School Day or School Year | |
ID | Divisional Organization of Instruction | |
IE | Basic Instructional Program | |
IEA | Nursery School | |
IEB | Kindergarten Programs | |
IEC | Scheduling for Instruction - Course Loads and Subject Area Time Allotments Grades 1 to 8 | |
IED |
Course Loads and Graduation Credit Requirements: Grades 9 to 12 |
|
IEE |
Risk Management for Out-of-Class Physical Activity Grades 9 to 12 Physical Education/Health Education
|
|
IEF |
French Language Programs |
|
IEG |
Challenging for Senior Years Course Credits |
|
IEH |
Credit for Community Service - A Student Initiated Project (SIP) |
|
IEI |
Substitution of Credits in Unusual Situations
|
|
IF | Curriculum Development and Implementation | |
IFB |
New Course Implementation (SIC and SIP) |
|
IFC | Pilot Projects | |
IFD |
Programs for Students with Special Needs
|
Feb. 2016 |
IFE | Talented and Gifted Programs | Nov. 2017 |
IFF | Individual Education Plans | Jun. 2013 |
IFG | Home Schooling Instruction | |
IFH | Summer Schools | |
IFI |
Field Trips |
Nov. 2017 |
IFJ |
Distance Education Courses
|
|
IFL | Course Fees for Pupils Who Have Completed a High School Diploma Plus Four Additional Approved Courses | |
IFM | Private Music Instruction | |
IFN |
Instrumental Music Program
|
|
IFO |
Physical Education/Health Education
|
|
IG | Book and Audio Visual Selection | |
IGA |
Internet Access/Acceptable Use of Electronic Technology
|
Feb. 2014 |
IGB | Portage Educational Resource Centre (PERC) | |
IGC |
Community Resource Persons
|
|
IGD | Guidelines for Presenting Sensitive Issues to Students | |
IGE |
School Volunteers
|
|
IH | Student Learning Assessment | |
IHA | Early Identification | Feb. 2013 |
IHB | Exams/Exemptions - Junior High School | |
IHC | Progress Reports to Students/Parents/Guardians | |
IHD | Student Placement - Promotion and Retention of Students | |
IHE | Alternative Learning Options - High School | Oct. 2011 |
IHF | English as an Additional Language (EAL) | Mar. 2015 |
II |
Religious Exercises
|
|
IJ |
Service Animal
|
Sep. 2021 |
Code (Link) | Title | Revised |
---|---|---|
JA | School Policy Goals | |
JB |
Student Attendance
|
|
JBA |
School Attendance Areas (School of Choice) |
|
JBB | Compulsory Attendance Ages | Oct. 2011 |
JBC | Entrance Age | |
JBD |
School Admissions
|
Jan. 2021 |
JBE | Registration Procedures for Students Placed by Social Agencies | Feb. 2014 |
JBF | Admission for Exchange Students | |
JBG |
Admission for Foreign (International) Students |
|
JC | Assignment fo Students to Classes | |
JCA | Student Absences and Excuses | |
JCB | Non Lunch at School | |
JCC | Truancy | |
JCD |
Student Attendance Accounting
|
|
JCE | Maplewood | |
JD | Students Rights and Responsibilities | |
JDA | Student Involvement in Decision Making | |
JDB | Student Government (Councils) | |
JDC | Cell Phone/Paging Device/Electronic Communication Devices | |
JDD | Student Use of School Facilities | |
JDE | School Dances | |
JDF | Student Photographs | |
JE | Student Conduct | |
JEA | Zero Tolerance - Operational Definition | |
JEB | Student Discipline | |
JEC | Detention of Students | |
JED | Probation of Students | |
JEF |
Suspension of Students File JEF-E Student Suspension Report |
|
JEG | Expulsion of Students | |
JEH | Violent, Aggressive, or Abusive Behaviour | |
JEI |
Bullying
|
|
JEJ | Gang-Related Insignia | |
JEK |
Weapons - Possession
|
|
JEL | Disruption of School Operations | |
JEM |
Alcohol, Cannabis and Drug Use by Students
|
|
JEN | Interrogations and Searches | |
JEO | Student Conduct at School Events - Off Campus | |
JEP |
Student Dress Code FIle JEP-R Student Dress Code |
Jun. 2015 |
JF | Student Assistance Program | |
JFA | Student Insurance Program | |
JFB | Student Health Services and Requirements | |
JFC | Students with Chronic Medical Conditions | |
JFD | Students with Communicable Diseases | Mar. 2017 |
JFF |
Blood Borne Infections - AIDS/HIV
|
|
JFG |
Adminitration of Prescribed Medication and Medical Procedures |
|
JFH |
Nutrition Policy |
|
JFI |
Students with Anaphylaxis
|
|
JFJ |
Child Abuse File JFJ-R Child Abuse Protocol |
|
JG | Supervision of Students | |
JGA | Student Safety Patrols | |
JH | Student Volunteers for School and Public Service | |
JI |
Student Records (Pupil Files) |
|
JIA | Transcripts of Record of Achievement | |
JK | Bereavement Condolences |
Code (Link) | Title | Revised |
---|---|---|
KA | School - Community Relations Goals | |
KAA | School - Community Relations Objectives | |
KB | Public Information Program | |
KBA | Community Involvement in Decision Making | |
KC | News Releases | |
KD |
Community Use of School Facilities File KD-E Agreement Respecting the Use of School Facilities |
Nov. 2019 |
KDA | Emegency Use of School Facilities | |
KDB | Use of School Facilities by Division Personnel | |
KDC |
Use of School Facilities for Grief-Related Activities
|
|
KDD | Community Use of Folding Chairs | |
KDE | Public Conduct on School Property | |
KDF | Smoking on School Premises at Public Functions | |
KDG | Alcohol on School Premises - Public | |
KE | Public Solicitations in the Schools | |
KEA | Advertising in the Schools | |
KEB | Visitors/Unauthorized Persons in the School | |
KF |
Public Complaints/Concerns
|
|
KFA |
Public Complaints/Concerns About Learning/Instructional Resources/Materials
|
|
KFB | Public Complains/Concerns About Policies | |
KG | Distribution of Materials in the Schools | |
KGA | Relations with Parent Advisory Councils | |
KGB | Relations with Government Authorities | |
KGC | Relations with Social Service Agencies | |
KGD | Relations with Local City and Municipal Authorities | |
KGE | Relations with Political Entities |
Code (Link) | Title | Revised |
---|---|---|
LA | Relations with Education Agencies | |
LAA | Relations with Education Agencies - Objectives | |
LB | Shared Services | |
LC | Relations with Cultural Institutions | |
LD | Relations with Post-Secondary Institutions | |
LE | Student Teaching | |
LF | Relations with Provincial Education Agencies | |
LG | Professional Visitors and Observers | |
LI | Employee Group Representatives and Board Meetings | |
LH | Relations with MSBA |